Charging Policy in Connection with Education
1.1 Section 457 of the Education Act 1996 requires that every governing body of a maintained college shall determine and keep under review a policy for charges in connection with "Education” at that college.
1.2 This policy statement makes the distinction between those activities undertaken at St Mary’s Catholic College for which the governing body is prohibited from charging for the service provided and those activities/services for which it is permitted to levy charges.
2.1 This college is prohibited from raising a charge in respect of the following:-
No charge shall be made in respect of admissions to the college. The only circumstances where this may not apply is when:
i) part time education is being provided to individuals over college age;
ii) full time education has been provided to persons over 19 years of age; and
iii) teacher training.
B) Provision of Education
As part of its statutory responsibilities, this college will not charge for the education of registered students at the college for education provided during normal college hours with the exception of:
i) Tuition in playing a musical instrument where the tuition is provided individually or to a group of not more than four students, unless the tuition is part of a syllabus for a public examination for which the student is being prepared by the college, or part of the implementation of the National Curriculum. This also applies to tuition for playing a musical instrument when the tuition if required as part of the syllabus for which the student is being prepared for public examination.
ii) If the music tuition is provided out of college hours and not being aimed for public examination, then charges may be levied accordingly.
C) Education provided partly during and partly outside college hours
Unless there are exceptional circumstances whereby education provided to students (even a residential trip) falls significantly outside of normal college hours, then the college will not charge for the service provided in accordance with Section 452 of the Education Act 1996.
Charges cannot be made in respect of the entry of a registered student for a prescribed public examination, for which the student has been prepared at the college, unless the college have paid the examination fee and the student fails, without good reason, to meet any examination requirement for that syllabus. In such circumstance the college may recover the amount of the fee from the student’s parents.
E) Incidental Charges
i) The parents of students registered at the college may not be charged for or asked to supply any materials, books, instruments or other equipment for, or in connection with, the statutory education provided in college, or a syllabus for a prescribed examination for which the student has been prepared at the college.
ii) Charges will not be made for transport provided for a registered student if the transport is incidental to the statutory education provided by the college or is required to allow a student to meet any examination requirement for any syllabus for a prescribed public examination for which they have been prepared by the college.
For these purposes, incidental to statutory education provision is defined as transport to and from any part of the college premises in which provision is made for these students, or, to and from any place outside the college premises where such provision is made.
Incidental charges may be made for the supply of any materials used in the production of an article, in the course of the education of the student, where the parent has indicated in advance of the payment that they wish the article to be owned by the student/parent.
3.1 The college may raise a charge to the parents of students concerned for the following:-
i) Board and lodging provided to a registered student on a residential trip;
ii) The provision of extra curricular activities out of college hours such as sports clubs, summer colleges, childcare and tap in services;
iii) Additional transportation costs, which are not incidental to the education, provided to registered students;
iv) Examination costs where a student has failed to meet the examination requirements of the syllabus.
Any charge that is raised will be payable by the parent of the student concerned and will not exceed the actual cost of service provided.
4.1 The Governing Body will meet (in whole or part) any charge due to the college/LA for the cost of optional extras or payable board and lodging for a registered student at the college if the parents are entitled to state income benefits.